Tuesday, July 29, 2014

More About How I Use M.O.M (Mind Organization for Moms) and a Free Planner Printable


I've received a few requests lately to show in more detail how I have adapted the Mind Organization for Moms program to work well for me. Today I'm going to walk you through how I keep my brain from exploding from all the things I want/need to do. :)  As I shared in my previous post, I use a mash-up of a paper planner and technology (Google Calendar and Evernote).

My inbox is in a cupboard in the kitchen.  Any important papers that enter our house during the week go there until I process them. This includes: calendars for kids' activities, bills, notes from meetings, my own notes and brain dumps, coupons, notes from the kids I want to save, things that need to be filed and so on.

Each week (usually on Sunday evening) I sit down with my main inbox, my planner, and Evernote. I process my inboxes (both physical and email) and add items to the calendar, my Immediate Actions list (in my planner) or Important Actions list depending on how quickly action needs to be taken.

My immediate actions are listed on paper in a simple planner I designed (and I'm sharing the printable with you!).  This is the list I work from each week.  I try to make a complete list on Sunday evenings, but items are always added to the list throughout the week.


Each morning, as part of my quiet time before the kids are up, I make a list of the 3 most important things for me to accomplish that day.  I also have a reminder of habits I want to accomplish daily.  They are listed on the right side of the page below and they include: Exercise, Scripture Study, Read Aloud, Ellie, Ethan and School.  (My kids names are a reminder to have one-on-one time with each big kid each day).



Here is a printable version for you! 




To-dos that are on the horizon but do not need to be done immediately go into Evernote on my context-based Important Next Actions list.

My Evernote Notebooks look like this:
I have an Evernote Stack called Weekly Review.  It includes the following: (notebooks are in bold, separate notes in each notebook in regular type).

Current Projects
     Blog
     Etsy Shop
     Study Guides
     Yard/Garden Projects
     Upcoming Trip We're planning
      Etc.

Goals
      My Goals for 2014
      Goals for my 35 by 35 project
      Summer Fun List (our family bucket list for the summer)

Important Next Actions
       Phone Calls
       Errands
       Discuss With Jason
       Home
       Computer


Routines and Responsibilities
       In the freezer (where I keep track of what meals/snacks are currently in the freezer)
       Cleaning Schedule
       Overview (Reminds me  of my daily, weekly, monthly, etc. responsibilities)

Weekly Review
       Inboxes (a reminder list of all the "inboxes" I need to check)
       Weekly Review Checklist (from the M.O.M. program.  To help me not forget any of the steps in the weekly review).

Each Sunday I review each list, write items in my planner if they need to be accomplished in the upcoming week or add them to the appropriate Evernote list if they don't.  I also make a meal plan for dinners for the coming week.

The whole process only takes about 30 minutes total, but it has had an amazing impact on my stress level and the projects I have been able to manage and accomplish.

Also, most nights before I go to bed I  do a "Brain Dump".  Basically I write down any thoughts, commitments or project ideas in a notebook that I keep by my bed. During my weekly review, I add items from my bedside notebook to whatever list they need to be on (in Evernote or in my planner).

Head over to powerofmoms.com to learn more about their programs, they have a free ebook and ecourse called Master the Whirlwind which I highly recommend.  It's basically a quick run-though of the Mind Organization for Moms program.

What are your favorite organizational systems?

This is not a paid advertisement, I am just very happy with the difference this system has made in my life and I want to share it with you!

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